Job offer - office manager/administrative assistant

ESIP is looking for a highly motivated and results-driven individual to contribute to the daily work of our international office in Brussels from September 2018.

19h per week - initial fixed-term contract 12 months (possible permanent contract thereafter) - additional benefits package

Applications by - 21 August 2018  Interviews - 27-31 August 2018

The position requires a dynamic, communicative & autonomous person to work in a small multilingual team and be responsible for: 

  • Managing central correspondence / emails, answering the telephone and receiving visitors
  • Managing office supplies and dealing with service contractors
  • Administering staff pay, contracts, holidays etc.; liaising with external administrative office
  • Issuing and paying invoices,book keeping; liaising with external accountancy office
  • Filing and archiving 
  • Managing and updating contact/ mailing lists
  • Organising internal and external meetings; preparing meeting documents 
  • Supporting other office staff in their duties
  • Other tasks as required


  • Bilingual or native level written and spoken English;good/excellent spoken and written French; knowledge of other languages is considered an asset
  • Degree / diploma in secretarial studies, accountancy, or business administration 
  • Excellent communication skills 
  • Motivated,autonomous, organised and willing to learn
  • High level of computer literacy and excellent knowledge of Microsoft Office; experience with database management tools, a plus
  • 1-2 y experience in a similar administrative role

To apply, please send your letter of motivation, your CV in English and references to esip(AT) Your letter of motivation should clearly demonstrate why you want the job and how your skills and experience are relevant to the job requirements above.